Rally Agreement
Between CreekFire Motor Ranch
(INSERT RALLY GROUP)
(CLICK HERE TO DOWNLOAD PRICE CHART)
(PLEASE CALL / EMAIL TO RECEIVE YOUR RALLIES AGREEMENT)
Name of Rally:
Date:
Contact:
Address:
Phone no:
Email:
Arrival Date: ___________ Departure Date: _____________
Number of RV Units in group ___ Cost per Unit: (SEE AGREEMENT PRICE CHART)
Initial one: __ Guest is responsible to pay one-night deposit at time of booking the reservation.
__ Wagon master is responsible to pay.
*Rally Rate available to participants starting: (two days prior to rally dates)
*Rates include: 20,30,50-amp electric, water, sewer and WIFI.
__________________________________________________________________________
Contract Terms
To guarantee rates quoted, the availability of sites requested, and all other terms of this contract, this contract must be signed and returned to the resort by, __________ or the sites may be cancelled. Contracts are honored on a first signed basis.
______________________________________________________________________________
Reservation Cut Off Date Terms
The Reservation Cut Off Date for your Rally is 90 days prior to rally arrival date or by, __________ whichever occurs first. Any sites blocked for your rally that have not been reserved by this date will be released into general inventory and sellable to the public. Any rally reservations made after this date will be made at the prevailing regular rate available at that time.
______________________________________________________________________________
Cancellation Policy
If individual cancellations become necessary, guests will have up to 48 hours before the date of arrival to make any changes or cancellations without a fee of one night plus tax being assessed to the credit card on file.
If a rally cancellation becomes necessary, the point of contact will have sixty days from the date of arrival to cancel and re-confirm cancellation of the group without a fee. A rally cancellation is defined as 50% or more of a rally’s reservations being cancelled.
Check-In/Check-Out Times
Check-In time is 2:00 p.m. or later. Anyone arriving prior to 2:00 p.m. will be accommodated as soon as possible but should be advised that there may be a wait. Check-out time is 11:00 a.m. Anyone requesting a later checkout will be accommodated as best as possible. However, there is no guarantee that later checkout times will be available. Late checkout availability is at
the discretion of the resort and will incur a late check-out fee of $10.00.
–
Adding/Reducing Rally RV Sites
The point of contact for the group is solely able to change the number of sites held in the block. Sites can be added/reduced to a block any time prior to the Reservation Cut Off Date, based on number of sites and site types available at the resort. Adjustments to site pricing will be made accordingly, based upon the contract pricing grid (see attached).
–
Special Request Policy
CreekFire Motor Ranch does its best to fulfill all special requests for rally’s and individuals. However, requests are never guaranteed, and are subject to availability.
______________________________________________________________________________
Reservation Procedures
Booking Link: At the request of the rally, a booking link can be created that will allow guests to reserve sites at the specially negotiated rate online. This is a complimentary courtesy available to the rally.
Individual Reservations: Guests are responsible for making their own reservations by calling the resort or using the booking link provided. Guests must identify themselves as members of the rally at the time of reservation to receive the specially negotiated rate. Guests must provide a credit card at the time of booking to guarantee the reservation. Guests are responsible for payment of all reservations and incidentals charged to their site.
–
Complimentary Sites
Complimentary sites only accepted if agreed number of days in site reservations are met in original contract. At 90, 60, and 30 days, we will evaluate the number of reservations for your group. If the number of sites in the agreement have not been reserved, an adjustment will be made on site rates accordingly. Prices are not binding until a final count of actual number of sites reserved (2) days prior to the rally start date.
Facilities Usage:
Event Tent- No catering.
Lake house- Catering only.
–
Parking Layout:
Site numbers reserved for this event are:
*Creekfire will notify the Wagon Master of any changes that may affect the club’s schedule, use of facilities, or cost within 90 days of the above schedule.
*Wagon Master must confirm number of actual excepted units 30 days prior to rally date.